Procure to Pay (P2P) Cycle Part5

Invoice:
Types of Invoices

Standard
For all the normal payments we will create this.
Prepayment
Advance Payment to the supplier based on the requirement.
Credit Memo
If supplier give the discount
Debit Memo
If company is going to deduct the amount
Withholding tax
if supplier is not recognized, the on behalf of the supplier company will pay the tax.
PO Default
We will give the PO number according to that it will generate the Invoices.
Recurring Invoices
We will generate the Invoices multiple times for fixed supplier, fixed amount, and fixed duration.
Expense Report
Employee expenses
Quick Match
2 Way, 3 Way, 4 Way
Mixed Invoice
Miscellaneous expenses
Interest Invoice
If the invoice due date is over or supplier is interested to pay Interest.
Retinage invoice
Some amount will be released based on the satisfaction.
Transportation
Transportation expenses.


After creating the invoice, we have to do the 3 steps.
  1. Validate Invoice
  2. Approve Invoice
  3. Create Accounting Transactions.

Navigation: Payables, Vision Operations (USA) ---> Invoices ---> Entry ---> Invoices
Procure to Pay (P2P) Cycle, www.askhareesh.com

Enter Purchase Order (PO) number, Invoice date, Invoice number, amount and tax control amount and click on Match button to match invoice with that particular Purchase order.

Procure to Pay (P2P) Cycle, www.askhareesh.com

Enter purchase order number, line and shipment and click on Find button.

Procure to Pay (P2P) Cycle, www.askhareesh.com

Tick match check box at lines level and click on Match button and copy invoice number.

Procure to Pay (P2P) Cycle, www.askhareesh.com

Check the Status, Accounted and Approval columns in Status block.

Procure to Pay (P2P) Cycle, www.askhareesh.com

Tick validate check box and click OK button, check Status column as “Validated”. Now click on Actions button again and tick Create accounting check box with final or final post.

Procure to Pay (P2P) Cycle, www.askhareesh.com
Click OK and check view payments, there is no data.
The tables affected with Invoices are:
SELECT * FROM AP_INVOICES_ALL WHERE INVOICE_NUM='3M05'; 

SELECT * FROM AP_INVOICE_LINES_ALL WHERE INVOICE_ID=211320;

SELECT * FROM AP_INVOICE_DISTRIBUTIONS_ALL WHERE INVOICE_ID=211320;


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